Increasing your skill as a business presenter and speaker



By Lyn Roseaman, Toastmasters International

For business presenters it is important to keep developing and enhancing your skills. Through this process you’ll become the authentic, sincere speaker that audiences will value and whose messages they will remember.

To achieve this, whether you are speaking online or in person, you need connection, change and confidence. To make the most of these 3Cs let’s look at how you can design and deliver your business presentations or speeches so that your sincerity shines through.

Connection

If you can’t connect with your audience, you might as well be talking to yourself:

‘They may forget what you said, but they will never forget how you made them feel.’

— Carl W Buehner, General Authority of the Church of Jesus Christ of Latter-day Saints (1952–1961)

And if that connection feels inauthentic, people will be suspicious.

Think about how you connect with people socially. You probably smile, make good eye contact, talk in a friendly conversational style, etc; in short, come across as likeable. What you say is also important and the fastest way to create a connection is to talk about things which you care about and which are interesting to the other person, i.e. try to be relevant and focus on them. And it’s the same when we give a speech or presentation.

Picture yourself sitting in an audience. This applies whether the people are in the room with you, or sitting at their own computers at home having dialled in to listen to you. Your audience has set aside the time, maybe even spent money to attend. They are all wondering ‘What’s in it for me?’ As a speaker, it’s your job to answer that question. To do that, you need to ‘deep research’ your audience. It’s not just about their name and job title. Depending on whether you’re talking to a larger, conference-style audience or debriefing a project team via Zoom, key questions might cover the goals of the event, other speakers, audience profile, what they do/know/expect/how they talk and what do they most want from you.

The more you know about your audience, the stronger your ability to connect with them and influence their thinking and behaviour ontheir terms, i.e. answer their What’s in it for me question.’ — Lyn Roseaman, author of ‘Now You’re Talking!

Doing your research and knowing your audience will also give you strong pointers about delivery – whether or not you need slides and how many, relevant stories you might include, appropriate levels of energy, vocal variety, body language and so on. Body language applies even if the audience only sees your head and shoulders on a screen.

Driving change

Speaking is a privilege, an opportunity to share your knowledge in a way that positively impacts others.

‘The only reason to give a speech is to change the world.’

— John F Kennedy, US President (1961–1963)

Having researched your audience, you will have a good idea of what information and message they will value.

When preparing a presentation, try starting at the end. What do you want your audience to think, feel or do differently after they’ve heard it? What is the one important message you need them to take away? Jot it down in fewer than ten words and keep it visible. Any content that doesn’t support your message doesn’t belong in this particular presentation.

Confidence

If you don’t feel confident in what you have to say, then why should your audience? When audiences sense you’re nervous, they will often be more concerned about your wellbeing than about what you’re saying. Confidence allows your listeners to relax and engage with what you have to say.

Confident speakers are frequent speakers, so take every opportunity to speak up, be it to a small group of colleagues, in a video meeting, on the phone, in a pitch or presentation. Get comfortable with speaking and use the opportunity to practise different techniques, e.g. voice projection, storytelling, opening a speech with impact, etc. Invite people to give you specific feedback on what they liked and any improvements they would welcome to improve their experience.

Remaining authentic

Whatever style you deem appropriate to connect with, and delight, your audience, remaining ‘true to you’ is crucial. If you try to conceal the real you behind some persona, your audience will know and wonder what you're hiding.

So, how can you remain true to you?

1. What you and others care about

When you talk about something you care about, your personal passion for your subject shines through. It is yours and, assuming you’ve taken care to choose a topic that’s relevant to your audience, they will happily connect and engage with you. As far as possible, choose subjects that you care about. If this isn’t possible try to find angles that are important to you and matter to your listeners.

2. Using your stories

Storytelling dates back to prehistoric times when people shared stories around the campfire. Not only was this part of ‘belonging’, but also a way of staying together and safe within the group. Storytelling connects us as human beings. Opening a speech with a well-crafted and relevant personal story will captivate an audience. And because it’s personal, it’s authentic and uniquely yours to tell. Stories not only create a sense of belonging, but they are also memorable and far more so than facts and figures. So, judiciously used stories and anecdotes that are relevant and presented in the appropriate speaking style for your audience are invaluable in making an impact.

3. Your voice

Your voice is part of who you are. Your accent is part of your identity. Authenticity is not about trying to hide or change your voice. It’s about being proud of your voice and learning how to use it effectively so that you bring both ease of understanding and interest to your listeners. If you stumble over certain words, don’t use them, or practise tongue twisters to make them easier to say. Think about the pace, pitch and volume of your voice and how to project it so that your words are clear, interesting and meaningful. Use pauses for impact or, for instance, to give your audience time to reflect on what you’re saying.

4. Your body language

If your words don’t match your facial expressions or hand gestures, audiences will believe what they see over what they hear:

‘When the eyes say one thing, and the tongue another, a practiced man relies on the language of the first.’

— Ralph Waldo Emerson, essayist

You can finesse your body language for a presentation or speech. For instance, an excess of hand gestures and arm waving can become distracting; try dialling it down by letting your hands relax at your side from time to time. You want to use gestures and expressions that feel natural and reinforce your words and meaning. Be aware of your body language in everyday conversation and bring that authenticity to your speeches and presentations, scaling up or down for the size of your audience and the platform (scale it up for a large conference style, dial it down for a smaller video meeting).

5. Originality comes from Authenticity

Nowadays, we live in a world that values authenticity. We encourage transparency and openness. We want to hear each other’s stories and we embrace vulnerability. The bonus of being authentic is that you don't have to work out how to be someone you're not. Furthermore, it often feels as if there is so much information available to us that it’s difficult to come up with something new and interesting to say. Being authentic in everything you say and do helps you come across as original and unique.

Being able demonstrate skilful and sincere speaking is an asset for any business owner or executive. I hope the tips will help you to hone your public speaking and give your best business presentations yet.

ABOUT THE AUTHOR

Lyn Roseaman, DTM is a member of Toastmasters International,a not-for-profit organisation that has provided communication and leadership skills since 1924 through a worldwide network of clubs.


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